HRPP FAQs

 

This Q & A page addresses some of the most commonly raised issues pertaining to HRPP:

Q1. What is the URL for IRBNet?

Q2. I forgot my username and password, what do I do?

Q3. I already registered in IRBNet, however I cannot log into the system.  What do I do?

Q4.Who do I contact for a status/update on my study  I submitted?

Q5. What steps do I need to take if I want to submit something for the IRB to review?

Q6. What documents and information do I need to include for a new protocol? A continuation request? An amendment?

Q7. I am a faculty advisor.  How do I “sign” packages from my students in IRBNet?

Q8.  I am faculty advisor with multiple CUNY campus affiliations. Do I affiliate with all CUNY campuses in my user profile on IRBNet?

Q9. I am a CUNY faculty member with multiple CUNY campus affiliations.  Do I affiliate with all CUNY campuses in my user profile in IRBNet?

Q10. I am a faculty advisor.  When I upload the CITI completion certificates to IRBNet, can my research staff or my students "see" my completion certificates? Does the certificate automatically attach ro the individual project?  

Q11. I started creating an application (aka “submission package”) in IRBNet, saved and exited.  However when I logged back into IRBNet to continue creating my application, everything is in “PDF” format.  What happened?

Q12 . I accidentally submitted my package to the IRB.   What can I do?

Q13.  My submission package was returned to me from the campus HRPP office for clarifications and/or additional information and changes.  Now what?

Q14. I am a faculty member and would like to conduct research at a CUNY campus other than my own or the one I am primarily affiliated with.  Where do I submit the submission package for review?

Q15. Are there specific guidelines for conducting research with NYC public schools?

Q16. I would like to conduct research at an outside (non-CUNY) institution, is there anything I should know?

Q17. What happened to IRB Manager?

Q18. What happened to my protocols/studies in IRB Manager?

Q1. What is the URL for IRBNet?

www.irbnet.org

Q2. I forgot my username and password, what do I do?

A: Go to www.irbnet.org, click on “Forgot Your Password?” and follow the prompts to recover your username and/or password.  Please note the system will automatically send the account username and password to the email account registered in your user profile.  Be sure to check spam filters for emails from IRBNet.

Q3. I already registered in IRBNet, however I cannot log into the system.  What do I do?

A: If you have the correct username and password and are still unable to successfully log in, you did not successfully register for an IRBNet account.  Go to irbnet.org and click “New User Registration.”

Q4. Who do I contact for a status/update on my study  I submitted?

A: Log in to IRBNet and click on the protocol for which you need a status update.  Then go to the “Review Details” section (likely located in the middle of the screen), under “Action” for the current status of the protocol.  If you still have questions, please contact your local/campus HRPP Coordinator <xlsx> for information regarding your study.

Q5. What steps do I need to take if I want to submit something for the IRB to review?

A: First contact your local/campus HRPP Coordinator <xlsx> for any necessary consultation on new and/or existing protocols.  Second, go to the CUNY HRPP website (http://www.cuny.edu/research/compliance/human-subjects-research-1.html) for detailed information on how to submit in IRBNet.  Refer to “Researcher Manual for Using IRBNet” for step by step instructions on submitting and project for review.

Q6. What documents and information do I need to include for a new protocol? A continuation request? An amendment?

A: Please refer to the “Submitting to the IRB” section within the “Policies, Procedures & Guidelines” section of the CUNY HRPP website for submission checklists on the required items for specific submissions: http://www.cuny.edu/research/compliance/human-subjects-research-1/hrpp-policies-procedures.html.

Q7. I am a faculty advisor.  How do I “sign” packages from my students in IRBNet?

A: Login to www.irbnet.org with your username and password.  Then find the advisee’s “package” under “My Projects” and click on the package.  If you do not see a package from your advisee, then the package was not “shared” with you in IRBNet.  After you review the package and all of its contents (CUNY Application Part I & II, survey instruments, consent forms, etc.), click “Sign This Package” from the left side of the screen.  You can also refer to the “Researcher Manual for Using IRBNet <pdf>” on the CUNY HRPP website for detailed instructions.

Q8. I am faculty advisor with multiple CUNY campus affiliations. Do I affiliate with all CUNY campuses in my user profile on IRBNet?

A: NO.  Faculty advisors must affiliate themselves with their primary campus for purposes of acting and signing as an advisor for their student’s research.

Q9. I am a CUNY faculty member with multiple CUNY campus affiliations.  Do I affiliate with all CUNY campuses in my user profile in IRBNet?

A: NO.  CUNY Faculty must affiliate themselves with their primary campus and submit all human research proposals to the primary campus.

Q9. I am a faculty advisor.  When I upload the CITI completion certificates to IRBNet, can my research staff or my students "see" my completion certificates? Does the certificate automatically attach ro the individual project?

A: If you have uploaded your CITI certificate in your user profile and are shared on the staff/student’s project, then the staff/student will be able to see your CITI certificate from within the project.  You won't need to upload the certificate in individual projects - the staff/student can click on the blue "Link/Unlink Records" link in the Designer page of the current package for their project and see all Training & Credentials records for everyone who has been shared on the project.

Q10. I started creating an application (aka “submission package”) in IRBNet, saved and exited.  However when I logged back into IRBNet to continue creating my application, everything is in “PDF” format.  What happened?

A: When IRBNet users begin an application, especially the “CUNY - Application for Approval to Use Human Participants in Research, Part I,” these documents can be viewed as PDF documents by clicking on the 'page'  icon. If you would like to edit or upload a new document, click on the 'pencil' icon.

Q11 . I accidentally submitted my package to the IRB.   What can I do?

A: Once a package is submitted to the IRB, it is “locked”, i.e. no changes can be made.  Please contact your local/campus HRPP Coordinator <xlsx> to have your submission package unlocked and returned to you.

Q12.  My submission package was returned to me from the campus HRPP office for clarifications and/or additional information and changes.  Now what?

A: After all requested changes/edits are made, click “Mark Revisions Complete” link at the top of the “Designer” page.

Q13. I am a faculty member and would like to conduct research at a CUNY campus other than my own or the one I am primarily affiliated with.  Where do I submit the submission package for review?

A: As a result of the restructuring and campus policy change, researchers no longer need to submit to multiple CUNY campus IRBs, as the new IRB structure covers all CUNY campuses.  Researchers must submit their submission packages to the CUNY HRPP office of their primary campus, e.g. “Herbert H. Lehman College HRPP Office.”

Q14. Are there specific guidelines for conducting research with NYC public schools?

A. Yes.  Please refer to the “New York City Department of Education (NYC DOE) IRB Requirements” section from the Policies and Procedures page: http://www.cuny.edu/research/compliance/human-subjects-research-1/hrpp-policies-procedures.html

Q15. I would like to conduct research at an outside (non-CUNY) institution, is there anything I should know?

A. Please contact your local HRPP Coordinator <xlsx> for guidance on conducting research at non-CUNY institutions.  If you will be conducting research at multiple non-CUNY institutions, please refer to the policy on Multisite Research <pdf>.

Q16. What happened to IRB Manager?

A: As a result of the CUNY HRPP restructuring that took place in November 2011, IRB Manager is no longer the web-based software for IRB research submissions.  IRBNet is the new web-based software used by CUNY.  As of November 19, 2011, new submissions in IRB Manager were no longer accepted.  As of December 31, 2011, access to IRB Manager was shut down to all CUNY researchers.

Q17. What happened to my protocols/studies in IRB Manager?

A: As of December 31, 2011, access to IRB Manager was shut down.  If you did not have a chance to download your protocols from IRB Manager prior to this date, please contact your local/campus HRPP Coordinator <xlsx> for assistance.  All active protocols must be submitted in IRBNet prior to their expiration dates.