Transfer Glossary


Advising Center a central support office where professional staff members can assist you with transfer credit evaluations and many other aspects of your transfer experience.

Academic Adviser a counselor, instructor, or staff, member assigned to help students with course selection and other questions.

Articulation the pre-determined course equivalents between institutions.

Associate of Applied Science (A.A.S) degree a degree offered by two-year colleges which is very specialized, primarily  vocational  and intended for those who want to enter a specific occupation; the A.A.S degree is not normally designed for transfer to four year schools.

Associate of Arts (A.A.) degree a degree usually offered by Community and Comprehensive colleges that requires a more general curriculum and is generally transferable to four-year schools.

Associate of Science (A.S.) degree a degree mostly offered by Community and Comprehensive colleges that requires more of a specialization in an area of study and is usually transferable to four year schools that have a similar program of study.

AP Credit: An exam that High School students can take and receive college credit.

Articulation Agreements: A formal agreement between colleges and universities that identifies courses on a "sending" campus that are comparable to, or acceptable in lieu of, courses on a "receiving" campus.

*CLEP ( College Level Exam Placement) Credit : Examinations to award college credit.

Course substitutions: In order to meet graduation requirements, it is sometimes necessary to substitute one course for another. For example, a HST 298 = History of Istanbul=HST299 elective, which satisfies a general education requirement.

Course waivers: Course waivers imply that a student has demonstrated sufficient knowledge in a particular area that can be a substitute for a course. For example, a Physical Education credit(s)  and can be waived for a student who served in the Military and produces a DD214.

Elective credit: Courses which are not required for the major or general education, but which are acceptable toward a degree.  Electives are those courses that students select which can be designated to the completion of degree requirements, and may be chosen to enrich the major, or to enable a student develop certain skills.

Electronic portfolio also known as an e-portfolio or a digital portfolio. This is a student’s course based electronic collection of their educational work. Portfolio is usually assembled and managed by a student as a demonstration of their best and most recent work along with their ability to select and use various examples of effective self-expression.

Free Application for Federal Student Aid (FAFSA) a form required by the government for application to any federal education aid program. The Free Application for Federal Student Aid is used to determine the expected family contribution based on family financial information. It is also used to determine the specific Federal Student Aid programs that can contribute to a student’s total financial aid package and in what proportions.

Grade Point Average (GPA) a number that usually ranges from 0.00 to 4.00 and indicates a student’s average of the grades for all courses completed at that institution. These averages of the grades for all courses completed at that institution. These averages normally do not transfer and do not become part of the new institution’s average.

Hybrid course a course in which the mode of instruction is partially online as well as the traditional classroom environment and the balance is provided in an on-line format.

Internship is an opportunity for students to gain practical experience by working in their intended field of specialization/study. Internships may be located on or off campus, paid or unpaid, and offered for credit or not for credit.

Incomplete grade a grading option that professors have for students who had a passing grade, but were unable to finish the course work because of unforeseen circumstances such as death in the family, an accident or illness, or being called to serve in the armed forces. This option allows the student a period of time to complete the coursework before the final grade is recorded. An unfinished Incomplete can become an F.

Matriculated is a term indicating that a student has been fully admitted to the institution or to pursue particular degree program.

Major that part of the curriculum that is a student’s specialty area and in which students will complete more courses and engage in more in-depth study.

Minor similar to a college major, but with a smaller concentration and fewer classes. While most colleges require students to have a major, choosing a minor may be optional. Students often select a minor that will complement their major, give them knowledge in an area of personal interest, or both.

Midterm the half-way point in a term or semester. Often midterm exams are given during this time period, although the specific timing of this can vary substantially by course and instructor.

Official Transcript the document that certifies the academic work done at your current (or previous) institutions and which must include a seal and/or signature of the Registrar.

On-line course a course that is provided via computer and the Internet in which class “lectures”, notes and discussions are conducted through e-mail or through a course management system

Prerequisite requirement of a course or condition that must be completed or met before you may enroll in another course. For example, intermediate algebra would be required course before enrolling in college algebra, or senior class standing/status may be required in order to enroll in a Senior Seminar.

Pre-major refers to a specific set of courses that are required for admission to a particular major. Generally, a student must successfully complete the pre-major before being considered for the major. Pre-major Coursework may also be prerequisites. The term (pre-major) might also apply to enrollment status in which you have been placed if you are undecided about your specific major at the time of your application or initial enrollment.

Preregistration the opportunity to register in courses well before the new term begins. This privilege is normally offered to currently enrolled students. New transfer student, might have a difficulty for their first registration, unless your college offers priority registration for Transfer students. Be sure to take advantage of this opportunity every term (if it is offered).

Registrar a College Official who is responsible for maintaining the integrity of academic calendar, the scheduling of academic courses, and the maintenance academic records of all students. This person is also responsible for registering students each term.

Semester system where the school year is divided into terms of fifteen weeks, designated as fall and spring. If a transfer student transfers from a quarter systems a semester must be made aware that the credit values are different. This is a significant factor in the transfer credit values that are awarded.

Syllabus an outline of an academic course consisting of the learning objectives, the grading scale, tests and other due dates, weekly readings and topics  and the main topic to be covered during the term.

Quarter system where the school year is divided into four terms of about ten weeks each. Usually the terms are Fall 1, Fall 2 Spring 1, & Spring 2.  Institutions on the quarter system usually do not have winter or summer sessions. This is a significant factor if you are transferring from a quarter to a semester system, since the credit values are different.