Media Attendance Protocols



Media Attendance Protocols for Board of Trustees Meetings and Public Hearings

The City University of New York has a long-standing history of openness, transparency and innovation for public meetings access to the widest possible audiences. Nearly two decades ago, CUNY pioneered public meeting cablecasting on CUNY TV. Later, the University added real-time webstreaming and podcasting, distributed via e-mail blasts, website posts and social media networks.

Representatives of the media, including the working press and student media, are welcome to attend meetings and public hearings of the Board of Trustees, consistent with the New York State Open Meetings Law, and the University will continue its policy of designating reserved seating for the working press and student media in the first row of the public seating area.

When attendance at Board of Trustees hearings and meetings exceeds the capacity of the meeting room, the University will activate a policy to facilitate access for members of the working press. The University will create a special dedicated press section within the Board meeting room for print, video and photographer members of the working press, and endeavor to provide a clear line of sight to the Trustees, the speaker’s podium and the visitor gallery. Members of the working press who can display to CUNY officials bona fide credentials issued by their publications or a New York City police working press card will be allowed admission to the press section. Student journalists who can produce a current CUNY college ID will be afforded priority admission in the same manner.

At this designated location, the University will endeavor to provide working members of the press with hookups and audio and video multibox connections to ensure professional-quality audio of the proceedings.

The working press will be able to move within the public areas of the boardroom, including the public gallery, in a manner that does not obstruct the view of others or obstruct the proceedings in the room. Members of the public using handheld video and audio recording devices are expected to abide by the same rules.

A designated space outside the boardroom will be provided for members of the working press to conduct interviews with attendees, speakers and other participants.

On a space-available basis, access to the working press area will be provided for bloggers/freelancers/stringers/amateur videographers/tipsters.