PMP Frequently Asked Questions
What is the purpose of the PMP?
- To ensure clarity about University and college priorities and expectations for the year
- To recognize and acknowledge progress at all levels
- To unite a diverse set of colleges into an integrated University
- To ensure that the Master Plan guides the plans and priorities of the colleges while each retains its own identity, mission, and governance
- To introduce more accountability into the system
What are the nine objectives in the PMP?
- Strengthen college priority programs and continuously update curricula and program mix
- Attract and nurture a strong faculty that is recognized for excellent teaching, scholarship, and creative activity
- Ensure that all students receive a quality general education and effective instruction
- Increase retention and graduation rates and ensure students make timely progress toward degree completion
- Improve post-graduate outcomes
- Improve quality of campus life and student and academic support services
- Increase or maintain access and enrollment; facilitate movement of eligible students to and among CUNY campuses
- Increase revenues and decrease expenses
- Improve administrative services
What are the Deadlines for the current pmp cycle?
- By May 31, 2013, the Office of Institutional Research and Assessment (OIRA) will make available the preliminary 2012-13 year-end PMP data report on the OIRA website (http://cuny.edu/ir) under the "Accountability" link. The final data report will be posted in mid-July after the close of the fiscal year.
May 1, 2013: Academic Program review materials due
- June 12, 2013: Campus 2012-13 Year-end report and president's letter due
- June 26, 2013: Campus 2013-14 Goals and Targets document due
What is the general timeline for the PMP?
- Early spring semester: New University goals and targets for next academic year are distributed
- Early May: Colleges submit Academic Program Review (APR) documents for a recently completed program review, consisting of a self-study report, an external review report, recommendations, and actions taken by the college. (New for 2012-13)
- Late spring semester: OIRA distributes preliminary PMP data book
- Mid-June: Colleges submit year-end PMP report and president's letter
- Late June: Colleges submit next year's "Goals and Targets" report (requested revisions due by end of August)
- July: Central Office PMP review team reviews college year-end reports and data
- July/August: Presidents meet with chancellor to review annual institutional progress
- Fall semester: Colleges engage in discussions about PMP results from prior academic year; strategies for continuous improvement; and studies of campus issues (remediation, student satisfaction, post-graduate outcomes, etc.).
- Fall semester: Goals and targets are refined for the next academic year
Where are the university data reports and campus submissions?
- The PMP data report prepared by the Office of Institutional Research and Assessment (OIRA) is available in the public domain of the OIRA website at http://cuny.edu/ir under the "Accountability" link.
- Year-end reports submitted by the colleges are available in the protected section of the OIRA website. Those with log in credentials can access reports by logging into the OIRA web site and clicking on the PMP link about 2/3 of the way down the main page.
- Goals and Targets reports submitted by the colleges are available on this site.
What data are included in the PMP?
- OIRA prepares standard quantitative indicators used to measure progress on university targets as a comprehensive data book organized according to the PMP goals, objectives and targets. The data book includes additional "context" indicators to help colleges and the PMP review team to interpret the "main" indicators.
- Colleges are encouraged to provide supplemental data and qualitative analyses as evidence of meeting their targets in the year-end report. The PMP report template introduced in 2012-13, includes space for reporting qualitative information.
How are the PMP indicators calculated?
Updated version of indicator documentation will be available in March 2013.
What documents do the campuses submit at the end of the academic year?
- Program review documents
- Year-end PMP report
- President's letter
- Evidence of campus activity benefiting outside communities should be reported within the existing nine objectives or in the president's letter.
- Please submit all documents to the University Director of the Performance Management Process, Cheryl Littman (email@example.com) and copy Barbara Cura (firstname.lastname@example.org).
What is the format of the PMP?
- Colleges piloting the PMP report template in 2012-13 should submit the template with the year-end sections completed by mid-June, and a second version with the next year's goals and targets completed by the end of June.
- Colleges not using the template should submit separate Word files for the year-end performance report and the Goals and Targets document. Each is limited to 12 pages with a minimum font size of 10 points. The document should be divided into sections according to the nine PMP objectives, with the number and a brief title indicated for each objective.
- A letter from the president should be submitted along with the year-end report.
- Submit documents electronically (please do not send PDFs or hard copies).
- Ensure that all written communications between your campus and the central office include the president as an author, a c.c., or a recipient.